MIDLANDS HIKING CLUB

Privacy policy and POPIA notice

The Midlands Hiking Club collects and retains basic personal information from members in their application form, so that we can notify them of Club hikes and activities. This information includes name, address, email address, telephone number, contact person data, all of which we require for safety reasons and for use in an emergency.

We do not share members’ data with any other third parties. We are committed to protecting your privacy and security and we do so through the use of a username and password as protective measures for all uses of our Club information domain.

This information is accessible only to hike leaders for the purposes of fulfilling their functions in the Club.  This includes but is not limited to:

  • Sending members information on club matters, club activities, and other hiking related topics.
  • Communicating with members on matters related to their membership of the club
  • Providing hike leaders with the information necessary for organising hikes and other club activities.
  • In case of an emergency, communicating with a member’s emergency contact.

The Club makes use of social media as a promotional tool and, in particular, to
continue to attract new members. A key component of our social media content is the
inclusion of recent photographs of members enjoying themselves on Club hikes.
Members who take photographs that include members for posting on their personal
social media, are expected to advise said members accordingly.
Members who take photographs that include members for posting on the Midlands
Hiking website are expected to advise said members accordingly.
Members who do not wish their photographs to appear on social media, should be
vigilant when photographs are being taken and either absent themselves from the
photographs or advise the photographers not to include them. Where a club member
is not happy with an obviously personal photograph, they can request the post be
deleted.
Only committee members authorised by the Midlands Hiking Committee, within their
designated media portfolio, can post on the Club’s official social media platforms.
MHC – April 2024